Having spent most of my business career managing and designing corporate messaging systems and/or consulting with companies on messaging and archiving best practices, there is one common thread that’s persisted throughout that entire experience: people sharing data with others through unsecured attachments.
This practice has been happening since the first email systems were created for business and personal use, and those of us on the administrative side of messaging have tried different methods to secure data being shared internally or externally. If you worked in a large corporation you had a network team that had the single function of protecting the company’s network infrastructure from the evildoers outside of the network. The messaging team was responsible for ensuring that all the emails were delivered to their intended recipients and that no harmful messages (virus, malware, scams or even pornography, in the old days) entered the sanctity of the corporate environment. If you worked in a small to medium company those two teams might be a single person. Yet the job description was the same: protect the company’s data.
In these endeavors, the major concern was then as it is now: Do we know what our employees are sharing and, more importantly, with whom they’re sharing?Read More