The Risks of Unsecure Email Attachments

Posted by Gary Cooke on November 15 2016

Having spent most of my business career managing and designing corporate messaging systems and/or consulting with companies on messaging and archiving best practices, there is one common thread that’s persisted throughout that entire experience: people sharing data with others through unsecured attachments.

This practice has been happening since the first email systems were created for business and personal use, and those of us on the administrative side of messaging have tried different methods to secure data being shared internally or externally.  If you worked in a large corporation you had a network team that had the single function of protecting the company’s network infrastructure from the evildoers outside of the network. The messaging team was responsible for ensuring that all the emails were delivered to their intended recipients and that no harmful messages (virus, malware, scams or even pornography, in the old days) entered the sanctity of the corporate environment. If you worked in a small to medium company those two teams might be a single person. Yet the job description was the same: protect the company’s data.

In these endeavors, the major concern was then as it is now: Do we know what our employees are sharing and, more importantly, with whom they’re sharing?

Secure your data

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Topics: file security, email, secure email attachment, network security, DRM, control over email

Everything that can go wrong when sending and sharing documents

Posted by Nick Kumes on October 27 2016

In a hypercompetitive economy where enterprises are doing everything they can to turn a profit and increase market share, the last thing a business owner or executive wants to see is innovation and growth sabotaged by cyber criminals, hackers, or irresponsible employees.

Unfortunately, the biggest source of risk for data breaches and leaks comes with one of the essential pillars of business today: email. It’s the preferred method of communication for virtually every company out there, and it is vital that organizations take additional precautions to protect their most sensitive information when using it. In this post I’ll go over a few vulnerabilities related to the uncontrolled sharing of documents and data via email that Vaultize helps companies address every day.

Secure your data

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Topics: FTP, data breach, data leakage, secure email attachment, DRM, control over email

Email and document security (or lack thereof) in the legal industry

Posted by Gary Cooke on October 20 2016


 

Everyone in the legal industry is or should be concerned about the security and digital rights management of their sensitive documents and control over their email attachments. In today’s highly networked, mobile world, any information sent electronically is subject to theft or leakage. And it doesn’t matter if you’re at a small firm or company or a large one. A breach or leak can and will come your way, and the only question is how prepared are you to identify the source and shut down access to the compromised material immediately.

Secure your documents

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Topics: secure email attachment, DRM, legal, legal document security, control over email

Assess Your Risk During National Cyber Security Awareness Month

Posted by Camden Swita on October 11 2016


October is National Cyber Security Awareness Month. It’s also the time of year when your organization finalizes its roadmap for next year, so there’s no better time to conduct a data breach preparedness assessment.

Even if you already have a data security strategy in place, it’s critical to take stock often of what’s working and what isn’t and arrange changes to further mitigate your risk of a costly and embarrassing breach or leak. What might have been sufficient to keep your data, documents and files confidential and under your thumb a year or even six months ago may not be enough now. New threats and advancements in threats to your data security crop up all the time and your strategy needs to adapt accordingly.

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Topics: file security, Dropbox Alternative, Box, Secure FIle Sharing, data breach, data leakage, secure email attachment, national cyber security awareness month

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