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Digital Rights Management & Information Rights Management

Digital rights management (DRM), sometimes referred to as information rights management (IRM), is critical for secure enterprise file sharing.

Vaultize takes an information-centric approach to enterprise file security by ensuring that corporate information and data always stays under IT’s control.

Vaultize achieves this through its U.S. patent-pending micro-containerization that embeds rights management (DRM/IRM) within documents themselves independent of file formats. The files shared across the corporate fence are DRM-encrypted and only usable by authorized recipients and within an authorized environment, even after they have been downloaded on a device not in IT’s control.

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Benefit From DRM

  • Ensure corporate data is secure and manageable anywhere it goes (not just inside the corporate network)
  • Control enterprise files after they’ve been sent out, e.g., triggering a file shared a month ago to expire
  • Improve internal and external compliance and policy adherence
  • Don’t sacrifice security for ease-of-use
  • Keep data secure in the event of an accidental internal leakage
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Vaultize’s DRM/IRM Capabilities Include:

  • Access rights: Provides control over who can view, edit, print, copy/paste, forward and download the documents or the information contained in them.
  • Location control: Provides control over geo-locations and IP ranges from where the recipient can access the shared data.
  • Expiration parameters: Document owner can set automatic expiration on the DRM-protected data. The expiration parameter can also be controlled by corporate IT through DRM policies.
  • Password requirements: Passwords can be mandated for all sharing through predefined corporate policy. The document owner can also enforce the password. The recipient will be required to authenticate at the time of opening and/or downloading, as well as after the documents have been downloaded, ensuring that the documents are usable only by authorized users.
  • Revocation rights: At any time, IT can remotely revoke the permissions/rights for accessing the shared documents, even after a recipient downloads the files on his or her own device.
  • Content protection on mobile devices: Based on the mobile content management (MCM) policy, the documents shared within the organization can be restricted to view-only access on mobile devices (iOS and Android) or restricted to controlled editing using a built-in editor for Microsoft Office and PDF annotation by controlling copying/pasting, printing and moving to other mobile apps.
  • Email attachment protection: The Vaultize Outlook plug-in can be used to automatically replace email attachments with DRM-protected links. This replacement can be controlled by IT using policies based on attachment size, recipient domains, etc.
  • DLP connector (with classification support): Sensitive documents can be automatically DRM-protected before being downloaded by scanning and classifying them through any popular content-aware DLP solution.
  • Secure online document viewer: The viewing of shared documents by third parties can be restricted to read-only access through a secure web-based online document viewer, with full IT control on printing, copy/paste and screenshots.
  • Digital watermarking: With the online document viewer, watermarks (such as logo or copyright texts) can be added to each page of the document to discourage printing, screen capture or photo capture. This watermarking has options for embedding text, images or emails from the share link recipient.
  • Watermarked downloads: Based on policy, downloads of shared files can be restricted to a watermarked PDF.
  • Auto-updates: The documents can be kept (based on the option at the time of sharing) in sync such that they are auto-updated whenever the sender makes changes.
  • Control over file types: Micro-containerization allows control over all types of documents, including Microsoft Office and PDF documents.
  • Complete file tracking: File usage is completely tracked such that an audit trail of activities — including opening, sharing, viewing, editing, forwarding and printing — is maintained at the level of the file, individual user and location.
Report: A Buyer’s Guide To Enterprise Digital Rights Management (DRM): 6  Essentials To Consider Read It Now
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