Email attachments are one of the most difficult file sharing elements for IT teams to manage and secure. Without control over email attachments, you don’t have complete control over your enterprise file security, and hence there’s a high risk of data leakage.
The Vaultize plug-ins for Microsoft Outlook and IBM Lotus Notes replace email attachments with secure links allowing even large size attachments. This enables more control while freeing up email storage (both in the mailbox and email server) and network bandwidth. Further, Vaultize’s embedded digital rights management (DRM) converts the file attachments into their DRM-encrypted versions so that access control on shared files is always maintained.
Vaultize reduces the size of both primary and secondary mailboxes (mailbox size in Microsoft Exchange server, Lotus Domino server and Outlook PST file size) significantly, which enhances the experience with Outlook and Lotus Notes due to faster load times. Smart de-duplication reduces network and storage usage by up to 90 percent. All shared files are stored only once on the secure Vaultize server/cloud and a link is automatically inserted in the email.