Auditors, partners and regulators need access, not uncontrolled ownership.
CISO, Audit, Business Teams
Governed sharing through EFSS and Email DRM
Access limits, expiry, revocation, records
The answer in 30 seconds
Govern external sharing with encryption, access limits, expiry, revocation and recipient-level evidence.
Challenge the status quo
Sensitive files frequently leave enterprise storage for legitimate reasons: audit, legal review, vendor collaboration, regulatory submission and customer delivery. The storage platform protects the source copy, but the external sharing workflow determines whether control continues.
Perimeter route
Ordinary copy
Storage cannot recall it
Governed share
Recall, expiry, records
The source copy is still protected. The copy that matters is the one already outside.
Why this matters now
Ask: how do files reach your auditors today, and can you pull one back after it is sent? That question opens a security-led conversation from an existing storage account.
Ordinary attachments, unmanaged links and consumer cloud create copies that are difficult to revoke or trace. The organization may preserve the original perfectly while losing control over the version that matters outside.
External collaboration has become routine, and regulators increasingly expect accountability after disclosure. Customers want sharing that remains convenient but provides a clear offboarding and evidence model.
A single external copy can survive indefinitely, be forwarded to unknown recipients or remain accessible after the engagement ends. Incident response is weakened because the sender cannot reliably recall the file or prove subsequent access.
Enterprise storage continues to secure the retained and recovery copy. Vaultize adds governed sharing through EFSS and email protection, with identity-bound access, expiry, revocation and centralized access records. The joint story is complete: storage protects where the file starts; Vaultize governs where business takes it.
Cost of inaction
Access, retention and redistribution continue beyond the organization’s effective reach.
Audit and investigation depend on fragmented records or voluntary cooperation.
Confidentiality loss can affect revenue, litigation, compliance, trust and strategic position.
Offboarding, revocation, recovery or legal retrieval becomes manual and uncertain.
The Vaultize value proposition
Vaultize carries identity, protection, policy, revocation and activity evidence with the sensitive file. Existing infrastructure remains essential; Vaultize closes the continuing-governance gap after the file moves, is shared or is downloaded.
Vaultize Share governs the release itself: the auditor, partner or customer opens the file through an MFA-enabled link or authenticated portal access rather than receiving a copy nobody can reach again. Any file size and any file type moves through that governed path, so there is no reason to fall back on consumer cloud to get a large file out, and the same capability protects what leaves by email, the message body as well as the attachment. Applied within the supported Vaultize workflow and policy configuration.
Access is verified per recipient and per access, and domain, IP, geo and time conditions decide where and when the file opens at all. Time-based access retires by itself when the engagement closes, so an outside party does not keep a working copy simply because nobody withdrew it. Where a copy is downloaded, Vaultize Seal keeps view, print, copy, edit and forward rights sealed into the document, with fencing and a watermark on each viewed copy.
A share can be recalled in real time after the file has already left, and link policy can be tightened while the link is still in circulation, the technical answer the storage estate cannot give for an ordinary copy. Revocation reaches content that has been forwarded onward, and Vaultize Secure keeps immutable version history so the correct version is still available once an outdated one has been pulled back.
Vaultize Share keeps a full recipient audit trail for every governed release, with forward tracking so the lineage of who passed the file to whom stays visible. Vaultize Seal records each access to a sealed copy, who opened, printed, edited or forwarded it, from where and when, Vaultize Secure holds tamper-evident records, and Discover & Classify labels the material that must not travel plain. Who still has the file is answered from one record rather than reconstructed.
Architecture fit
Best fit for
Storage, CISO, compliance and business teams. Start where the business impact is highest and expand through repeatable policy.
How Vaultize fits
Vaultize complements the customer’s existing storage, identity, DLP, email, endpoint, network and recovery controls by governing the file after those systems have done their job.
Discovery questions
Can you pull back a file after it is sent to an auditor or partner?
Which documents, users and external workflows create the highest exposure for external file sharing beyond storage perimeter?
What happens today when access must be withdrawn, evidence produced or the correct version recovered?
Frequently asked
Clear answers for buyers and evaluators.
Start there. Take the last file that left enterprise storage for an audit, a legal review or a partner and ask what still governs it: whether access is bound to a named recipient, whether it expires, whether it can be withdrawn, and what record exists of who opened it. Govern external sharing with encryption, access limits, expiry, revocation and recipient-level evidence, and the answer stops depending on the copy: storage protects where the file starts; Vaultize governs where business takes it.
A practical next step
A focused 30-minute review to map the documents, sharing paths and control gaps that matter most in your environment.
