Discover and classify
Discovery must lead to action, not another static report.
DPO, CISO, Data Governance, AI Program Teams
Keyword and OCR classification, context enrichment
Rule packs and protection that follows the label
The answer in 30 seconds
Turn discovery into action by classifying file content and context, then triggering policy-driven protection.
Challenge the status quo
Many organizations have policies for personal and confidential data but cannot produce a current inventory of where that data sits. Sensitive files are scattered across endpoints, Microsoft 365, SharePoint, repositories and file servers. Without visibility, governance becomes assumption.
Discovery route
Unclassified file
No policy can apply
Classified file
Policy follows the label
Each one ends the same way: sensitive data that no policy has been able to reach, because nothing found it.
Why this matters now
The expert question is not “Do we have a classification tool?” It is “When sensitive data is found, what automatically happens next?” Discovery that does not lead to action is inventory, not governance.
The status quo is often a discovery exercise that ends with a report. The report ages quickly, remediation remains manual and the sensitive file continues moving. Discovery becomes valuable only when it can trigger classification, protection or controlled release.
Privacy obligations, AI adoption and audit scrutiny are forcing organizations to understand their unstructured data. AI projects in particular can move large volumes of existing content into new pipelines, making unknown sensitive data a direct operational risk.
Unknown data creates unknown exposure. Organizations may retain personal information longer than intended, feed sensitive content into AI workflows, fail to protect intellectual property or struggle to answer regulatory questions. Tooling that only identifies risk without reducing it can add cost without changing the outcome.
Vaultize discovers and enriches file context, applies keyword and OCR classification and supports rule packs for relevant data types. Classification can trigger protection so that identified sensitive content is not merely labelled but governed through the next stage of its lifecycle.
Cost of inaction
Access, retention and redistribution continue beyond the organization’s effective reach.
Audit and investigation depend on fragmented records or voluntary cooperation.
Confidentiality loss can affect revenue, litigation, compliance, trust and strategic position.
Offboarding, revocation, recovery or legal retrieval becomes manual and uncertain.
The Vaultize value proposition
Vaultize carries identity, protection, policy, revocation and activity evidence with the sensitive file. Existing infrastructure remains essential; Vaultize closes the continuing-governance gap after the file moves, is shared or is downloaded.
Discover & Classify scans repositories and endpoints and classifies each file by content and context, using keyword, pattern and OCR-based detection to identify personal, financial, regulated and other sensitive data. Applied within the supported Vaultize workflow and policy configuration.
Each discovered file is enriched with the context that decides its policy: file identity, source repository, ownership, dates and activity, access and permissions, classification and sensitivity, lifecycle and compliance state, and remediation context. The label is carried with the file rather than kept in a separate spreadsheet.
Rule packs for the data types that matter to the organization turn detection into classification bands and tags, and those bands are what policy reads. Because the band travels with the file, policy reads it wherever the file goes rather than waiting for the next manual review.
A classified file can be sealed or routed to protection in the same motion. Vaultize Seal binds encryption and view, edit, print, copy and forward rights into the file, Vaultize Share governs release to a named recipient, and every classification and policy decision is written to an audit trail that can be produced later.
Architecture fit
Best fit for
DPOs, CISOs, data-governance and AI program teams. Start where the business impact is highest and expand through repeatable policy.
How Vaultize fits
Vaultize complements the customer’s existing storage, identity, DLP, email, endpoint, network and recovery controls by governing the file after those systems have done their job. Classification accuracy and automated actions depend on configured sources, rules, context and supported formats.
Discovery questions
Can you show what sensitive data exists, where it is and what should happen next?
Which documents, users and external workflows create the highest exposure for sensitive data discovery and classification?
What happens today when access must be withdrawn, evidence produced or the correct version recovered?
Frequently asked
Clear answers for buyers and evaluators.
Turn discovery into action by classifying file content and context, then triggering policy-driven protection. Discovery across repositories and endpoints answers what exists and where it is; classification decides what should happen next, because the label triggers protection instead of ending in a report.
A practical next step
A focused 30-minute review to map the documents, sharing paths and control gaps that matter most in your environment.
